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Achieve Litigation Readiness

Under FRCP, all corporate email can be requested for legal discovery. Failing to enforce a consistent retention policy and being unprepared to produce email data within very tight timelines may result in a presumption of guilt, cost millions in fines or settlements and damage credibility. As an entry-level archive, Fortiva SmartStore allows businesses to comply with the FRCP requirements, apply litigation holds and easily meet e-discovery requests without without paying for unnecessary features or placing additional demands on IT.

Enforce Your Retention Policy

Fortiva SmartStore provides an easy-to-use policy interface that allows legal or compliance staff to easily edit and enforce a retention policy from a web-browser window. Policies can be as broad or as granular as needed. SmartStore eliminates the legal risks of improper email retention, offering complete protection for businesses concerned with consistently retaining email for FRCP compliance.

Apply Litigation Hold

In the case of impending lawsuits, SmartStore allows you to define a litigation hold for each legal case, protecting relevant data from deletion indefinitely. Using the web-based user interface, legal counsel or IT can search for relevant messages and copy them to a hold folder where they remain for as long as the hold is in effect.

Access Powerful & Flexible Search

When a legal discovery request comes in, the speed and efficiency of search is arguably the most important aspect of an email archive. Unfortunately, maintaining the hardware to provide adequate search capabilities in-house is prohibitively expensive for businesses that aren’t conducting these searches on a very regular basis.

Fortiva’s multi-tenant SaaS architecture and shared physical backend allow customers to access sophisticated search tools without the high costs of maintaining the servers required for enterprise-grade search in-house. Searches can easily be conducted by legal or compliance staff from a web-browser interface with results in just a few hours. At any time, SmartStore archive users can seamlessly upgrade to the full Fortiva Archiving Suite to access guaranteed real-time search for more intensive e-discovery requirements.

Improve Email Storage Management

SmartStore stubbing can significantly reduce the demands on Exchange, improving email storage management. This optional feature allows businesses to reduce their Exchange store by as much as 80 percent by replacing storage-intense attachments with a pointer to the archive, providing seamless access to the attachment from Outlook.

Get Up and Running Today

As a Software-as-a-Service (SaaS) solution, Fortiva SmartStore can be up and running in days, with no upfront capital costs and minimal planning. And since Fortiva takes care of everything from storage to security issues, the archive can be easily managed by your existing messaging IT staff.

Fortiva SmartStore Features At-a-Glance

• Multiple copies of all internal and external email are encrypted and securely stored at Fortiva’s state-of-the-art datacenters;
• All emails are fully indexed and archived according to the customer’s retention policy;
• Fortiva’s expert staff manage all archived data, monitoring and adding storage capacity on an ongoing basis;
• Advanced, enterprise-wide e-discovery searches can be conducted by legal or IT staff from a web-based interface, with results returned in a few hours; real-time search access can be turned on or off at any time;
• Litigation holds can be easily enforced using Fortiva’s web-based interface;
• An optional attachment stubbing feature allows businesses to reduce their Exchange store by as much as 80 percent by replacing storage-intense attachments with a pointer to the archive.

For more information on Fortiva SmartStore or to arrange a demo, contact sales@fortiva.com.